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Data Migration Services by M1 Software

M1 Software supports secure data migration into Encompass from structured files, spreadsheets, and other systems. Migration options can include asset, maintenance, personnel, inventory, compliance, and other facility records, with the scope determined by the source format, data condition, volume, and migration requirements.

quick & easy

Data Migration

Import your facility data from external apps or spreadsheets with ease.

seamless transition

Migration Options

At M1 Software, we understand that a smooth data transition is essential for both new customers and organizations expanding their use of Encompass. Our team works with you to review your existing records, identify the appropriate migration approach, and map supported data to the correct fields within the system.

Migration requirements vary based on the source format, quality, volume, structure, and amount of preparation required. Data supplied in organized spreadsheets or structured system exports can often be migrated through our standard process. Legacy databases, scanned documents, handwritten records, extensive historical data, and files requiring significant cleanup or custom transformation may require additional technical services.

Before migration begins, we define the scope with you so responsibilities, timing, and any optional services are clear.

Data We Can Help You Migrate

Migration options may include the following data types. Availability and scope depend on the source format, data condition, volume, and agreed migration plan.

Importing asset descriptions, specs, locations, and maintenance historyAsset Data

Information about the physical assets within a facility, such as equipment, machinery, furniture, and vehicles. This data typically includes details like asset descriptions, specifications, location, maintenance history, warranty information, and depreciation values.

Migrating maintenance schedules, work orders, and inspection recordsMaintenance Data

Data encompassing information related to the maintenance activities performed on assets within a facility. This includes maintenance schedules, work orders, service requests, inspection records, and maintenance logs among other things.

Transferring work order details including task types, assignments, and statusWork Order Data

Information associated with work orders created for repair, maintenance, or service tasks within a facility. This includes details like the nature of the work, priority level, assigned personnel, estimated completion time, and actual completion status etc.

Importing safety inspections, certifications, and compliance recordsSafety & Compliance Data

Data encompassing records related to safety inspections, incident reports, training certifications, permits, and regulatory compliance documentation within a facility.

Migrating room occupancy, square footage, and floor plan dataSpace Utilization Data

Space utilization data pertains to the usage and allocation of spaces within a facility. It includes information on room occupancy, square footage, room assignments, floor plans, and utilization rates.

Transferring electricity, gas, water, and utility usage dataEnergy Consumption Data

Energy consumption data involves monitoring and tracking the usage of energy resources within a facility. This includes electricity, gas, water, and other utilities.

Importing service provider contacts, contracts, and performance recordsVendor & Supplier Data

Information on external service providers, contractors, and suppliers engaged in facility management operations. It includes contact details, service agreements, contract terms, performance evaluations, and financial records.

Migrating budgets, expenditures, and facility cost tracking recordsFinancial Data

Financial data includes budgeting, cost tracking, and expenditure records associated with facilities management activities.

Importing employee contact info, training certifications, and historyPersonnel HR Data

Data on facility personnel, including employee details, contact information, employment history, training records, certifications, and performance evaluations.

Migrating project timelines, milestones, and team member assignmentsProjects Data

Information about ongoing and completed projects within a facility, including project plans, timelines, budgets, milestones, and project team members.

Transferring lease agreements, vendor contracts, and facility policiesContract & Policies

Data related to facility contracts, agreements, and policies, including lease agreements, service contracts, vendor agreements, facility policies, and compliance documentation.

Importing key holder assignments, tracking logs, and access permissionsAssignment of Keys

Data on the assignment and access control of keys within a facility, including key holder information, key issuance, key tracking, and access permissions.

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